You, as the person collecting and processing data, are responsible, in consultation with your supervisor, for ensuring that you handle and store data in a secure and appropriate manner in accordance with applicable regulations.
You must assess and classify the data you will be working with together with your supervisor.
A key rule of thumb is that in case of doubt, choose the safest alternative. If you have multiple datasets with different classifications in your project, we also recommend selecting a common solution, and that this solution is as secure as necessary.
Storage and processing of green data
You can initially store and process data of this type on your own PC (BYOD, bring your own device).
Storage and processing of yellow and red data
If you have yellow or red data in your project, you should use Educloud Research for processing and storing this data. Educloud is a service developed by UiO and USIT. Read more about Educloud Research here.
Before using Educloud, you need to assess whether you need approval from SIKT for the particular project. If the project is reportable, this must be clear before using Educloud.
In Educloud, you will have your own folder (only visible to you) that you can organize as you wish. This can be compared to your home area when logged into a UiO PC. You access Educloud as a virtual desktop and can use it from a personal computer as long as you have an internet connection.
Data processing, such as transcription, analysis, and other processing, is done through Educloud. There are several useful pre-installed programs as part of Educloud. If you need software for your work, contact us via email and we will assist you.
It is important that you do not transfer data from Educloud to your personal computer. Adequately anonymized data can be transferred and processed on a personal computer if strictly necessary, but we recommend that you use Educloud as much as possible, as this also provides secure backup and protection of your work.
Group projects
If there are several people working on the same project, you will have a shared folder in Educloud where everyone has access.
Access to Educloud project
The department has a shared Educloud project for all master's students.
To gain access:
- Go to https://research.educloud.no/register
- Select "Apply for access to a project"
- Log in with ID-porten
- Apply to join project ec301
Nettskjema diktafon and connectivity with Educloud
Downloading recordings to Educloud
When recordings are sent to your online form dictaphone form linked to Educloud, you must be in Educloud to do anything with the recordings.
Log in to Educloud Go to www.nettskjema.educloud.no and log in Select the correct form (here all online forms linked to the project will be available. See next step for access restriction of your form) Download the recordings you want to your folder in Educloud Once you have downloaded the recording, you can transcribe them using Autotext.
Access restriction of nettskjema
You must set your own rights on data delivered to Educloud via the online form. This is done to ensure that other users in the Educloud project do not have access to your interviews and recordings.
See description for access restriction here.
Use of Educloud
See our simple guide for setting up and using Educloud(pdf)
Consult Educloud's user guides if you have any questions. You can find these here.
Storage and processing of black data
If you have black data in your project, you should use TSD (Services for Sensitive Data) for storage and processing of these data. TSD is operated by USIT.
Before using TSD, approval from SIKT for the specific project must be obtained.
In TSD, you will have your own project area that you can organize with subfolders. This can be simplified and compared to your home area when logged into a UiO PC. You can access TSD as a virtual desktop and use it from a personal computer as long as you have an internet connection.
TSD has several restrictions on the use of other software for data processing. USIT can assist if you have specific needs, as long as the necessary software licenses are available.
The department will set up a shared project folder. If you need to use TSD for your project, please contact the department's data manager.
Contact:
datahandtering@iss.uio.no